Speakers Management

Speakers Management helps you identify, organize, and analyze the participants in your meeting recordings. This guide will walk you through everything you need to know about managing speakers in your recordings.

Overview

What are Speakers?

Speakers are the individuals who participate in your meeting recordings. The platform automatically detects different voices in your recordings and labels them for easy identification. You can then assign names and contact information to these detected speakers to create speaker profiles that persist across all your recordings.

Speaker Identification

When a recording is processed, the platform uses advanced voice recognition technology to:

• Detect Multiple Speakers: Automatically identify when different people are speaking
• Label Speakers: Assign temporary labels like SPEAKER_1, SPEAKER_2, etc.
• Track Speech Segments: Record when each speaker talks and for how long
• Calculate Statistics: Measure speech duration, engagement, and sentiment for each speaker

Speaker Profiles

Speaker profiles are permanent records that you create to identify detected speakers:

• Name: The full name of the speaker
• Email: Optional email address for identification
• Cross-Recording Recognition: Once created, speakers can be automatically recognized across multiple recordings
• Analytics: Track participation, engagement, and sentiment across all recordings

Best Practices

Speaker Management Tips

1. Create Speakers Proactively: Set up speaker profiles for regular participants before processing recordings
2. Use Consistent Names: Maintain consistent naming conventions across your organization
3. Add Email Addresses: Include email addresses to improve automatic recognition
4. Review Assignments: Periodically review speaker assignments for accuracy
5. Merge Duplicates: Consolidate duplicate speaker profiles regularly

Improving Detection Accuracy

1. Quality Recordings: Use high-quality audio recordings for better speaker detection
2. Clear Audio: Minimize background noise and ensure clear voice capture
3. Multiple Microphones: When possible, use individual microphones for each participant
4. Review Confidence Scores: Check confidence scores when assigning speakers
5. Manual Review: Review and correct speaker assignments for important recordings

Analytics Utilization

1. Regular Reviews: Review speaker analytics regularly to understand participation patterns
2. Team Insights: Use analytics to identify team communication patterns
3. Meeting Optimization: Use engagement data to improve meeting effectiveness
4. Training Opportunities: Identify speakers who may need additional support or training

Troubleshooting

Common Issues

Speakers Not Detected

• Ensure audio quality is sufficient
• Check that multiple distinct voices are present
• Verify recording processing completed successfully

Incorrect Speaker Labels

• Review and manually reassign speakers
• Check audio quality and clarity
• Consider reprocessing the recording if needed

Duplicate Speakers

• Merge duplicate speaker profiles
• Review naming conventions
• Use email addresses for better identification

Missing Speaker Information

• Manually add speaker names and emails
• Review speaker assignments regularly
• Create speaker profiles proactively

Next Steps

Now that you understand Speakers Management, explore these related features:

• Transcription & AI Features: Learn how speaker detection integrates with transcripts
• Analytics & Reporting: Dive deeper into speaker analytics
• Team Management: Link speakers to team members
• Recording Management: Organize recordings by speakers

Need Help?

• Documentation: Browse our comprehensive documentation
• Support: Contact our support team for assistance
• Community: Join our community forum to connect with other users

Happy speaker managing! 🎤