Sharing Recordings

Share recordings and meetings with team members to collaborate effectively and ensure everyone has access to important content.

Sharing with Team Members

Share recordings with specific team members:

1. Navigate to the recording you want to share
2. Click the "Share" button or the share icon
3. In the sharing dialog, you'll see:

• Current Shares: List of people who already have access
• Share With: Input field to add new people

4. Enter email addresses or select team members from the list
5. Choose permission level for each person:

• View Only: Can view but not download or edit
• View & Download: Can view and download the recording
• Edit: Can edit metadata and add comments

6. Optionally add a message to notify recipients
7. Click "Share" to send access

Sharing Permissions

Control what shared users can do:

View Only:

• Can view the recording and transcript
• Can view AI summaries and action items
• Cannot download or edit
• Cannot share with others

View & Download:

• All View Only permissions
• Can download the recording file
• Can export transcripts and summaries
• Cannot edit metadata

Edit:

• All View & Download permissions
• Can edit title, description, and tags
• Can add comments and notes
• Can assign to folders
• Cannot delete the recording

Owner:

• Full control including deletion
• Can manage sharing permissions
• Can change ownership

Bulk Sharing

Share multiple recordings at once:

1. Navigate to Recordings
2. Select multiple recordings using checkboxes
3. Click "Bulk Actions" → "Share"
4. Enter email addresses or select team members
5. Choose permission level for all selected recordings
6. Optionally add a message
7. Click "Share" to grant access to all selected recordings

Tip: Bulk sharing is useful when sharing a series of related recordings or recordings from a specific project.

Unsharing Recordings

Remove access from shared recordings:

1. Navigate to the recording
2. Click "Share" to open the sharing dialog
3. Find the person you want to remove access from
4. Click the "Remove" or "X" button next to their name
5. Confirm the removal
6. The person will lose access immediately

Note: You can only remove access for people you've shared with. If someone else shared the recording, you may need to ask them to remove access.

Shared Recordings View

View all recordings shared with you:

1. Navigate to Recordings
2. Use the filter "Shared with Me" or navigate to the "Shared" section
3. You'll see:

• Recordings shared directly with you
• Recordings shared with teams you're part of
• Recordings in shared folders

4. Filter by who shared it or when it was shared
5. Sort by share date, recording date, or name

Shared Recordings Indicators:

• Shared recordings show a share icon
• Hover to see who shared it and when
• Different icons indicate different permission levels