Bulk Operations

Perform actions on multiple recordings or meetings simultaneously to save time and streamline your workflow.

Bulk Selection

Select multiple items at once:

1. Navigate to Recordings or Meetings
2. Enable selection mode by clicking the checkbox in the header
3. Select individual items using checkboxes
4. Use Select All to select all items on the current page
5. Use Select All (Filtered) to select all items matching your current filters

Selection Tips

• Use keyboard shortcuts: Cmd+A (Mac) or Ctrl+A (Windows) to select all visible items
• Hold Shift and click to select a range of items
• Hold Cmd (Mac) or Ctrl (Windows) and click to select individual items

Bulk Sharing

Share multiple recordings or meetings with team members at once:

1. Select the items you want to share
2. Click the Share button in the bulk actions toolbar
3. Choose sharing method:

• Share with Team Members: Select specific team members
• Share with Team: Share with all team members
• Share with Organization: Share with entire organization

4. Set permissions (View, Edit, or Admin)
5. Add an optional message
6. Click Share to complete

Bulk Folder Assignment

Organize multiple items by assigning them to folders:

1. Select the items you want to organize
2. Click Move to Folder in the bulk actions toolbar
3. Choose the destination folder from the folder picker
4. Optionally create a new folder during assignment
5. Click Move to assign all selected items to the folder

Bulk Deletion

Delete multiple items at once:

1. Select the items you want to delete
2. Click Delete in the bulk actions toolbar
3. Review the confirmation dialog showing:

• Number of items to be deleted
• Item types (recordings, meetings, etc.)
• Warning about permanent deletion

4. Type "DELETE" to confirm
5. Click Delete Permanently

Warning: Bulk deletion is permanent and cannot be undone. Make sure you want to delete these items before confirming.

Bulk Tag Management

Add or remove tags from multiple items simultaneously:

1. Select the items you want to tag
2. Click Manage Tags in the bulk actions toolbar
3. Choose an action:

• Add Tags: Add one or more tags to all selected items
• Remove Tags: Remove specific tags from all selected items
• Replace Tags: Replace all existing tags with new ones

4. Select the tags from the tag picker or create new tags
5. Click Apply to update all selected items

Bulk Export

Export multiple recordings, transcripts, or summaries at once:

1. Select the items you want to export
2. Click Export in the bulk actions toolbar
3. Choose export format:

• Transcripts: Export as TXT, DOCX, or PDF
• Summaries: Export as TXT or PDF
• Action Items: Export as CSV or PDF
• Metadata: Export as CSV or JSON

4. Configure export options:

• Include timestamps
• Include speaker names
• Include summaries
• Include action items

5. Click Export to generate and download the files

Note: Large bulk exports may take several minutes. You'll receive a notification when the export is ready for download.