Manual Meeting Creation

Create meetings manually when you need to track meetings that aren't in your calendar or want to add meetings from external sources.

Creating Meetings Manually

To create a new meeting:

1. Navigate to Meetings → Click Create Meeting button
2. Fill in the meeting details (see Meeting Details Form below)
3. Optionally assign the meeting to a folder
4. Click Create Meeting to save

Meeting Details Form

The meeting creation form includes the following fields:

Title and Description

• Title: Enter a descriptive title for the meeting (required, max 128 characters)
• Description: Add additional details about the meeting (optional, max 128 characters)

Meeting URL (Zoom, Teams, Google Meet)

• URL: Enter the meeting link (required)
  • Supports Zoom, Microsoft Teams, Google Meet, and other video conferencing platforms
  • Must be a valid URL format
  • Maximum 256 characters

Password Protection

• Password: If the meeting requires a password, enter it here (optional, max 128 characters)
  • Passwords are stored securely and encrypted
  • Only users with access to the meeting can view the password

Scheduled Start/End Times

• Start Date: Select the date when the meeting begins
• Start Time: Enter the time when the meeting starts (24-hour format)
• End Time: Enter the time when the meeting ends (24-hour format)
• The platform automatically calculates duration based on start and end times

Timezone Settings

• Timezone: Select your timezone from the dropdown list
  • Defaults to your system timezone
  • Ensures accurate scheduling across different regions
  • All times are stored in UTC and displayed in your selected timezone

Duration Calculation

Duration is automatically calculated from start and end times:

• If end time is before start time, the system assumes the meeting ends the next day
• Duration is displayed in minutes
• Minimum duration is 1 minute

Folder Assignment

• Folder: Optionally assign the meeting to a folder for organization
  • Select from existing folders or create a new one
  • Helps organize meetings by project, team, or topic
  • Can be changed later

Quick Create Options

For faster meeting creation:

• Join and Create: Create a meeting and immediately join it with the recording bot
• Duplicate: Copy details from an existing meeting
• Template: Use a meeting template for recurring meeting types