Recording Best Practices

Recording Quality

High-quality recordings lead to better transcriptions and more accurate AI analysis. Follow these guidelines:

• Audio Clarity: Ensure clear audio with minimal background noise
  • Use a good quality microphone when possible
  • Record in quiet environments or use noise-canceling features
  • Avoid recording in echo-prone rooms
  • Test audio levels before important meetings
• Video Quality: For video recordings, maintain good visual quality
  • Ensure adequate lighting for video recordings
  • Keep the camera stable or use a tripod
  • Maintain a consistent frame and avoid excessive movement
  • Record in a well-lit environment

File Preparation

Before uploading your recordings, prepare them properly:

• File Format: Use supported formats for best results
  • Recommended: MP4 (video) or MP3 (audio)
  • Also Supported: M4A, WAV
  • Avoid compressed formats that may reduce quality
• File Size: Optimize file size without sacrificing quality
  • Compress large files if needed, but maintain audio clarity
  • Consider splitting very long recordings (over 2 hours) into segments
  • Check file size limits before uploading
• File Integrity: Ensure files are complete and not corrupted
  • Verify recordings are fully captured before ending
  • Test playback before uploading
  • Avoid uploading partial or interrupted recordings

Naming Conventions

Establish consistent naming conventions for easy organization:

• Include Key Information: Use descriptive names that include:
  • Date (YYYY-MM-DD format recommended)
  • Meeting type or topic
  • Participants (if relevant)
  • Example: 2024-01-15_Client-Kickoff_Acme-Corp.mp4
• Use Consistent Format: Standardize naming across your organization
  • Agree on a format with your team
  • Use separators consistently (dashes, underscores, or spaces)
  • Keep names concise but descriptive
• Avoid Special Characters: Use alphanumeric characters and standard separators
  • Avoid special characters that may cause issues: /\:*?"<>|
  • Use hyphens or underscores instead of spaces if needed

Organization Tips

Organize your recordings effectively from the start:

• Use Folders Strategically: Create a folder structure that matches your workflow
  • Organize by project, client, team, or date
  • Use nested folders for complex hierarchies
  • Keep folder names clear and consistent
• Tag Early and Often: Add tags immediately after upload
  • Use tags for quick filtering and search
  • Create a tag taxonomy for your organization
  • Tag by topic, department, priority, or any relevant category
• Associate with Meetings: Link recordings to meetings when possible
  • This provides context and makes recordings easier to find
  • Enables better organization and search capabilities
  • Helps track meeting history